Data Protection

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

Your consent
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you

Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

work-finding services

Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

Our clients, and only after permission has been obtained (job offer, propose to submit C.V)

Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

if a recruitment business does not or cannot do all of these checks it may not be able to introduce or supply a work seeker to a client.

2. Overseas Transfers [Optional]

The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your [personal/and sensitive personal data, we will do so in line with our retention policy (as per above).

4. Your rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting recruitment@proffshoreservices.com

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

5. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: recruitment@proffshoreservices.com

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

PROFFS will only use personnel data in respect to the sourcing of work and with the sole permission of the individual. We will always discuss positions with personnel before any personnel data is submitted to a client. Data will be kept both electronically and hard copy for a minimum of 7 years. Please contact the office if you wish any data to be deleted.

What our clients have to say...

"Throughout my time contracting through PROFFS, I have found them very professional in there work, very helpful and quick with there replies, keeping you in the loop about the job at hand,

Paul and the team are very friendly and treat you as part of the company. "

Paul Shrimplin, ROV Sub Eng

"I have worked with PR Offshore services over the years for various clients in different locations around the world and have found them to be professional and show close attention to detail. They have always gone the extra mile to look after clients and insure that the personnel are confident that PROFFS are there to look after them from start to end of assignments."

Paul Traynor, ROV Supervisor

"PR Offshore Services have helped us a lot over the years. They are quick to respond and always go the extra mile. They are always my first stop when I’m short of personnel."

Julie Daly, Offshore Personnel Supervisor

"I have worked continuously for PROFFS for the last 15 years, and enjoy being a part of a thoroughly professional team. Everybody here is motivated to provide a high end service to our clients, whatever they want and wherever they want it. Additionally PROFFS are very good at placing me in jobs which match my talents and abilities. Best move I ever made was coming here."

Steve Vince, ROV Supervisor